From info at nasco.coop Thu Dec 1 15:17:59 2011 From: info at nasco.coop (NASCO) Date: Thu, 1 Dec 2011 15:17:59 -0600 Subject: [Networking] College Houses is Hiring: Administration Coordinator Message-ID: *To read more about this position, click here To see all available job postings, click here * *Position:* Administration Coordinator *Hours:* 10:00 am- 2:00 pm, Monday- Friday (20 hours/week) *Compensation:* $12-$15/ hour *Accepting resumes and cover letters until:* December 14th *Interviews: *December 15th & 16th or until position is filled *Office Environment* Our office is a cooperative, collaborative environment that can be very active at times. We expect our staff members to be friendly and helpful to our members, and to continually strive to make our organization better. *Overall Job Description* Our organization cannot function without members. We are a self-sustaining non-profit that uses member dues to perpetuate our mission of providing affordable housing for students in the Austin area. The Administration Coordinator will be the first contact that potential members have with our organization when beginning the application process. This positions demands superior member services in regard to promptness in communication, attention to detail, and empathy for potential and current members? needs. The AdCo, some would argue, is the most important person on our staff because they have the potential to show our members that College Houses is organized, professional and welcoming. When members have a good experience with the application, contract and waitlist processes, they enter their co-op with a positive outlook on the situation. These are the types of members that are referring their friends and talking about us in their communities. This position has the opportunity to make life a little easier for someone by simplifying a process that many of our members have never experienced: living on their own and taking care of themselves. * Duties & Responsibilities* 1. Office Management - Maintains office, supplies and equipment o Responsible for cleanliness o Maintains adequate supplies for office and houses, as needed o Coordinates with GA for necessary equipment o Maintains fax, copier and voicemail *2. Administrative Duties* - Update, maintain and distribute as necessary: o Distribution lists o Officer lists o CH minutes o Bad debt files (in conjunction with Co-op Accountant) o Member in bad standing list (in conjunction with Co-op Accountant) o Student status o Other lists and data as required - Applications o Maintain master application list o Maintain master application files o Process applications as appropriate o Communicate with Membership Coordinators at each house for application acceptance status o Send confirmation email to all potential members - Contracts o Maintain current member database o Provide potential members with resources necessary to sign a contract o Perform criminal background checks on potential members o Coordinate with accounting for accuracy o Coordinate with houses for accuracy - Member Data o Maintain master room charts o Maintain master member files *3. General Duties* - Answer phones, direct calls and take messages - Type correspondence and copy as required - Sort and distribute mail - Greet persons visiting the office and assist them as necessary - Notify members when they receive a package in the office - Answers emails from website or direct to appropriate staff - Take payments from members that don?t have specific account questions *4. Public Relations* - Internal o Help create a welcoming atmosphere for members, officers and staff o Treat everyone in a professional, respectful and friendly manner - External o Help create and maintain a welcoming and professional face to applicants, parents, vendors and all visitors in our office *Skills & Requirements* - Dedication to College Houses? mission - Proficient in Microsoft Office suite - Experience working and communicating with a team - Excellent interpersonal skills - Ability to multitask and switch between tasks quickly - High school diploma or equivalent - Some higher education preferred To apply please email cover letter and resume to Alan Robinson at aan at collegehouses.org, mail to 1906 Pearl St. Austin, Tx78705, or fax to 512.476.1743. No phone calls, please. -------------- next part -------------- An HTML attachment was scrubbed... URL: